Uniform Guidance: An Overview of Equipment Management Requirements

If your organization has received federal grant assistance to fund an equipment purchase, the Uniform Guidance has requirements that must be followed in the use, management, and disposition of the funded equipment. The equipment management requirements of the Uniform Guidance are contained in Subpart D and specifically at 2 CFR Part 200.313. Though some of these requirements are intuitive, many are not, and they will require specific procedures to be put into place to comply.

Defining Equipment

To start, equipment is defined as “tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-federal entity for financial statement purposes or $5,000 (2 Code of Federal Regulations (CFR) Part 200.1).”

In addition,

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Federal Grants Management – A Primer

In response to the COVID-19 pandemic, the United States government passed a series of funding initiatives, including the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and the American Rescue Plan Act of 2021 (ARPA). These stimulus packages have directed a great deal of money toward not-for-profits to help ease the economic burden caused by the pandemic and to increase not-for-profits’ capacity to carry out their missions. As a result of these stimulus packages, many not-for-profits are either receiving their first federal funding dollars or exceeding the Single Audit threshold of $750,000 of expenditures in their fiscal year for the first time.

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Understanding the Uniform Guidance: A Federal Award Primer

Federal Awards – Strings Attached

The historic amount of federal assistance being granted in response to the COVID-19 pandemic means that many not-for-profit organizations are either receiving federal award assistance for the first time or are significantly expanding their existing portfolio of federal awards. Whether being received directly from federal awarding agencies or being received as a subrecipient from a pass-through agency, federally funded awards come with strings attached, unlike any other non-federal grant an organization will likely receive.

When applying for a federally funded award or reviewing an award agreement, understanding the requirements your organization will be held to is key to ensuring you stay on the “good side” of the federal award.

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How to Apply for Federal Grant Funding: Part Two

This is Part Two of a short series on preparing to apply for federal grant funding. For Part One, click here.

Applying for federal grant funding may seem like an intimidating prospect, especially if it is your first attempt, but there are policies and procedures your organization can put in place to prepare for a smooth application process and successful grant administration. Before applying for federal grant funding, your organization should consider the following advice, which picks up where Part One left off:

Consider Your “Tone at The Top”

“Tone at the top” refers to the commitment by management and the board of directors to a system of internal controls that values openness,

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How to Apply for Federal Grant Funding: Part One

This is Part One in a short series on preparing to apply for federal grants. For Part Two, click here.

Applying for federal grant funding may seem like an intimidating prospect, especially if it is your first attempt, but there are steps your organization can take to prepare for a smooth application process and successful grant administration. Before applying for federal grant funding your organization should consider the following advice:

Step 1: Register with the proper entities

If your organization is interested in applying for awards, it must be a legal entity with an Employer Identification Number (EIN).

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