Tips for Handling Payroll and Out-of-State Employees

As the COVID-19 pandemic nears its end, businesses are reporting an increased demand for flexibility from their employees, including a desire to travel or to move closer to friends and family. With more out-of-state employees, organizations will need to learn how to navigate the additional payroll challenges of having a remote workforce.

Third-Party Payroll Providers

A critical recommendation for any organization facing out of state payroll is to use a third-party payroll provider. The importance of this grows with every new state added to its payroll. Leveraging an already existing Human Resources Information System (HRIS) that provides payroll services may be the best course to take,

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Extension of Payroll Tax Credits for COVID-19 Leave, Including Vaccination Time Off

Back in March 2020, Congress passed the Families First Coronavirus Response Act (FFCRA) which required certain employers to offer expanded sick and family leave benefits to their employees and receive a payroll tax credit as a result. While the FFCRA leave mandate officially ended on December 31, 2020, a new version of the payroll tax credit is now available for 2021 Q2 and Q3.

The American Rescue Plan Act of 2021 (ARPA), signed on March 11, 2021, extends and enhances the expanded sick and family leave benefits from FFCRA. Besides making the payroll tax credit available through September 30,

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Opportunity to Defer Payroll Tax to 2021 and 2022

June 9 update: This article has been edited to reflect new guidance introduced in the Paycheck Protection Program Flexibility Act of 2020.

Congress has created numerous tax incentives to assist businesses during this unprecedented time, including the Paid Sick and FMLA Payroll Tax Credit and the Employee Retention Credit. In addition to these, the CARES Act also added a new provision allowing employers to defer the payment of the employer’s portion of Social Security (FICA) taxes for a minimum of 12 months and, for some deferrals, a period of more than 32 months.

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Payroll – In House or Outsource?

Payroll can be a confusing topic for many people, and making sure your employees get paid correctly is critical. Also important is making sure that you’ve collected and paid the appropriate amount in taxes, and that your payroll tax returns are filed both timely and accurately. Here are a few things to consider if you’re handling payroll yourself:

  1. Changing Tax Rates. Unemployment and L&I taxes will fluctuate depending on the amount of unemployment claims filed against your company. Making sure this tax rate is updated and accurate will ensure you’re collecting and paying the appropriate tax amount and help avoid any liability in the event of an audit.

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